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BOWLING LEAGUE SECRETARY'S SYSTEM VERSION 2.3 PROGRAM DESCRIPTION/OPERATIONS MANUAL DECEMBER, 1988 COPYRIGHT 1987, 1988 LLOYD C. BOWEN, JR. ALL RIGHTS RESERVED Bowling League Secretary's System by Lloyd C. Bowen Jr. TABLE OF CONTENTS Programs Included in the System.....................1 System Installation.................................1 System Overview ....................................3 Summary of File Contents............................4 File #1 - LEAGUE.LDR.............................4 File #2 - SCHEDULE.REC...........................4 File #3 - TEAM.LDR...............................4 File #4 - BOWLERS.LDR............................5 File #5 - TEAM.DTL...............................5 File #6 - BOWLER.DTL.............................5 File #7 - SCORES.REC.............................6 File #8 - ADDRESS.REC............................6 Summary of File Usage...............................7 Setup and Operations................................8 Procedure Descriptions..............................9 Procedure #1 - MAKE.............................9 Procedure #2 - SCHEDULE.........................9 Procedure #3 - ENTER...........................10 Procedure #4 - WEEKLY..........................10 Procedure #5 - CHANGE..........................11 Procedure #6 - REVISE..........................11 Procedure #7 - ALPHABETIC......................11 Procedure #8 - DISPLAY.........................11 Procedure #9 - PRINT...........................11 Procedure #10 - FINAL...........................11 Appendix A - Tips for Special Occasions............12 Shareware Concept Shareware is Copywrited Commercial Software! You are allowed to try before you buy, and freely give copies to your friends to try before they buy. Only distributors authorized by the author may make any charge for copies of Shareware programs. Anyone who finds the program useful is required to send payment for use of the program to the author or his listed agent. Many League Secretaries are using this system, some with more than 20 teams and up to 36 weeks. I know you will enjoy it when you get started. If you want to use version 2.0 to read version 1.XX files change League Leader Number of Weeks to 50. Please send any communications and your $25.00 per League Fee to: Lloyd C. Bowen Jr. 2213 Peachtree St. Amarillo, Texas 79109-1922 PROGRAMS INCLUDED IN THE SYSTEM Page 1 The following files appear on PC-SIG disk #0884: Volume in drive A is BOWL 2.0 Directory of A:\ BOWL COM 26892 4-03-88 7:55a BOWL 000 164608 4-03-88 7:55a BOWL 001 43520 4-03-88 7:51a BOWL HLP 10702 4-03-88 7:42a ADDRESS COM 42063 3-31-88 5:32p CONFIG SYS 33 4-03-88 8:04a BOWL DOC 33488 4-03-88 7:40a =This File 7 File(s) 36864 bytes free NOTE: Dates and file sizes will vary a little. ADDRESS.COM is a mailing label program to use with your league and shouldn't be run until most of the league membership has been assured, but should be run before the sanction cards are turned in. BOWL.COM is the main menu program, BOWL.000 and BOWL.001 contain the overlay procedures which comprise the system and BOWL.HLP is the help file for the system. BOWL.HLP is an ASCII file and may be printed using the DOS PRINT command. CONFIG.SYS is for use on floppy systems and contains three commands for configuring your system; BREAK=ON, FILES=16 and BUFFERS=20. SYSTEM INSTALLATION To use a hard disk just copy these files all to the same directory on your disk, delete CONFIG.SYS and make sure that the commands FILES=16 or more and BUFFERS=20 or more appear in your CONFIG.SYS file. SYSTEM INSTALLATION Page 2 To prepare a diskette for use, first place a diskette in drive A: and format the diskette with the system on it using the following command: FORMAT A:/S/V Then copy the above files on that diskette until the directory looks something like the following: Volume in drive A is BOWL SYSTEM Directory of A:\ COMMAND COM 23612 3-21-86 12:01p BOWL COM 26864 3-30-88 2:21p BOWL 000 165376 3-30-88 2:21p BOWL 001 43520 3-30-88 2:20p BOWL HLP 10690 3-30-88 2:07p ADDRESS COM 42038 3-18-88 3:45p CONFIG SYS 33 3-30-88 2:44p 7 File(s) 1024 bytes free NOTE: Volume label is your choice. Place a blank diskette in drive and format it with the following command: FORMAT B:/V AFTER READING THE REST OF THIS MANUAL: Place the BOWL SYSTEM diskette in drive A: and reboot the computer. If you wish to a particular date or time on your output, type DATE to change the date and TIME to change the time. Then Type BOWL, Type BOWL, Press Enter then answer questions properly until the main menu is reached, then select Create to start a test league. I recommend trying a couple of these, until you are comfortable with the program, before trying an actual program. When you have entered some scores the drive B: disk should look something like this: NOTE: A hard disk sub directory may be used instead. Volume in drive B is TEST NO. 1 Directory of B:\ LEAGUE LDR 209 12-02-87 7:58a TEAM LDR 962 12-09-87 8:07a TEAM DTL 21750 12-09-87 8:07a BOWLER DTL 79218 12-09-87 8:07a BOWLER LDR 7225 12-09-87 8:07a SCHEDULE REC 1517 12-16-87 1:27p SCORES REC 216 12-09-87 8:07a 10 File(s) 40960 bytes free ALWAYS KEEP A BACKUP OF THESE RECORDS. In case the computer crashes for some reason it may be necessary to start over. If any files appear with 0 bytes after a crash they should be erased. Files with zero bytes cause ERROR 99 (Unexpected end of file)which will also appear if the Next ID number in the LEAGUE.LDR is too high. The program won't recover from this kind of error, all you can do is copy your backup records and start over. SYSTEM OVERVIEW Page 3 This system was written as 11 overlay procedures representing 10676 lines of code. The system is written in Turbo Pascal for a 256k IBM Personal Computer or close compatible with one or two disk drives and a printer. At least one secretary is using a Tandy 1000. The system is highly generalized, permitting initialization of most items including: League Name Bowling Establishment League Type - Including Mixed and Scratch Leagues 3 or 4 Games per match Team Configuration Handicap Basis Schedule - Automatically Sorts Position Rounds As distributed, the system can handle 32 teams, up to 8 bowlers per team (290 total), and up to a 50 week season. The 32 team limit is a function of the space needed to print the schedule on 8 1/2" paper. If the Program is appropriately modified a much larger number of teams can be accommodated. The actual limit is a function of diskette capacity, number of teams, number of bowlers, and number of weeks, but you must purchase the source code to change these. If more than 24 teams are used a printer capable of condensed or elite(up to 30 teams) type must be used in order to have room for the schedule. Programs are provided to initialize and change all master files, enter scores and print standings (weekly), as well as prepare ABC/WIBC book average listings, final team/bowler standings, and display or print individual team/bowler record sheets. Almost any Point Scoring may be used including Peterson. Match points are displayed and printed in the format XX.X and total points in the format XXX.X. This should be considered when choosing a point system. The system is designed to be used on either a one or more disk drive system with the file drive or fixed disk path set at program start-up. Program selection is controlled by a master MENU program. You will need to maintain all bowler files on a separate diskette or in a separate directory. In a single drive environment, DOS will provide prompts to insert the appropriate diskette. Just remember - Drive A = PROGRAMS; Drive B = FILES. SUMMARY OF FILE CONTENTS Page 4 The following pages show the names of files generated by this program and the records kept in each of the files. Also included is information concerning what can be entered in each file. Have as much of the information needed before pressing M to start league initialization or S to create the season schedule as possible. Some may be entered with Change. FILE NO.1 LEAGUE.LDR File Size = 209 Bytes File Contents and Description: League Name - Up to 30 Characters Alley Name - Up to 30 Characters President - Up to 30 Characters Secretary - Up to 30 Characters Season - Up to 30 Characters President's Phone - Up to 13 Characters Secretary's Phone - Up to 13 Characters Sanction Number - Up to 10 Characters *Number of Weeks - From 1 to 50 *Number of Teams - From 1 to 32 *League Type - 8 Types are listed Mens, Womens, Mixed and Scratch for either 3 or 4 games per match *Bowlers per Team - From 1 to 8 Number allowed on team *Bowlers per Match - From 1 to 8 - For this team only Next ID - From 1 to 291 - This is the number of Bowlers in the League+1 Handicap Base - From 0 to 300 (Prior to entering Handicap Percent - From 0 to 100 Scores) *Mandatory to start Make (the league initialization procedure) FILE NO. 2 SCHEDULE.REC File Size = 41 Bytes + 41 Bytes per week File Contents and Description: Status - L = Lanes R = Regular P = Position Night Date - Up to 5 Characters - Date to Bowl Lanes - Up to 32 Numbers - Either Lanes or Teams FILE NO. 3 TEAM.LDR File Size = 74 Bytes per team File Contents and Description: Team Number - From 1 to 32 Team Name - Up to 30 Characters NOTE:The rest of this file is created by the program with no input. Record Count - From 0 to 50 - 1 for each week bowled Games - From 0 to 200 - 1 for each game bowled Total Pins - Total Pin Count - includes handicap if any Average - Total Pins divided by Games High Game - Highest Game so far this season High Series - Highest Series so far this season Points Won - Points Won so far this season Points Lost - Points Lost so far this season Bowler ID's - 1 ID Number for each Bowler on Team SUMMARY OF FILE CONTENTS Page 5 FILE NO. 4 BOWLER.LDR File Size = 85 Bytes per bowler File Contents and Description: Bowler ID Number - From 1 to 290 - In order entered into file Gender - M = Male F = Female Last Name - Up to 15 Characters┐ These should total no First Name - Up to 15 Characters┘ more than 20 Phone Number - Up to 13 Characters Social Security # - Up to 11 Characters Record Count - From 0 to 50 - Number of Weeks Bowled Games Bowled - From 0 to 200 Total Pins - Scratch Average - Total Pins divided by Games Bowled High Game - Up to 300 High Game this season scratch High Series - Up to 1200 High Series this season scratch Current Series - Up to 1200 Last Series Bowled this season Handicap - Up to 200 Calculated after 21 games High Game Hcp - Up to 500 - Calculated after 21 games High Series Hcp - Up to 1200 - Calculated after 21 games Team Number - 0 to 32 - Team assigned to Last Years Avg - Up to 300 - Used Until 21 Games for handicap and to calculate improvement. FILE NO. 5 TEAM.DTL File Size = 290 Bytes + 29 Bytes per team per week. File Contents and Description: Team Number - From 1 to 32 Month - Up to 2 characters - Month match was bowled Day - Up to 2 Characters - Day match was bowled Game 1 Score - Even number - Team score for first game Game 2 Score - Even number - Team score for second game Game 3 Score - Even number - Team score for third game Game 4 Score - Even number - Team score for fourth game if any Series - Even number - Team score for series Points Won - Decimal number - Points Won this match Points Lost - Decimal number - Points Lost this match FILE NO. 6 BOWLER.DTL File Size = 180 Bytes + 18 Bytes per bowler per week File Contents and Description: Bowler Number - From 1 to 290 Month - Up to 2 characters - Month match was Bowled Day - Up to 2 Characters - Day match was Bowled Game 1 Score - Up to 300 - Score for first Game Game 2 Score - Up to 300 - Score for second Game Game 3 Score - Up to 300 - Score for third Game Game 4 Score - Up to 300 - Score for fourth Game if any Series - Up to 1200 - Score for series SUMMARY OF FILE CONTENTS Page 6 FILE NO. 7 SCORES.REC File Size = 18 Bytes per high roller File Contents and Description: Bowler ID No. - From 1 to 290 Game 1 Score - Up to 300 - Score for first Game Game 2 Score - Up to 300 - Score for second Game Game 3 Score - Up to 300 - Score for third Game Game 4 Score - Up to 300 - Score for fourth Game if any Series - Up to 1200 - Score for series High Game 1 ? - True or False High Game 2 ? - True or False High Game 3 ? - True or False High Game 4 ? - True or False High Series ? - True or False High Count - 0 to 5 - Number of Trues above This file is rewritten each week when scores are entered and and the information is used to create the weekly highlights lists. A SCORES.REC file is not created by the Make procedure so it won't be on the disk until the first weeks scores are entered. NOTE: Skipping teams really can screw this up. FILE NO. 8 ADDRESS.REC File Size = 104 Bytes per bowler. File Contents and Description: Number - Bowler ID Number Last Name - Up to 15 characters First Name - Up to 15 characters Street - Up to 30 characters City - Up to 15 characters State - Up to 2 characters ZipCode - Up to 10 characters Birth date - Up to 8 characters ADDRESS.REC is created by ADDRESS.COM a mailing label program to use with your league which shouldn't be run until most of the league membership has been assured, but should be run before the sanction cards are turned in. The program will extract the bowler ID number and name from the BOWLER.LDR file upon request, but ERASES any ADDRESS.REC there and starts a new file. The file LEAGUE.LDR must be present for ADDRESS.COM to run. SUMMARY OF FILE USAGE Page 7 The LEAGUE.LDR file stores information common to the entire league and is used by all of the procedures. Its presence is required by all but the main MENU and the Schedule creation procedure. Of course the Make procedure starts without this file, but requires some of the information to be able to complete its job. Number of Weeks is used in determining the size of the detail files. Number of Teams is used by the make file itself and in determining the size of the team detail file. League Type is used to determine whether to look for 3 or 4 games per match and to determine the math to use in scoring. Bowlers per Team is used to determine the amount of space to allow per team on the printouts and in scoring to skip bowlers. Bowlers per Match is used in scoring. The SCHEDULE.REC file stores the season schedule for use by the printout procedures. The TEAM.LDR file stores summary information pertinent to each of the teams, one record for each of the "Number of Teams" in the LEAGUE.LDR. The BOWLER.LDR file stores summary information pertinent to each of the bowlers, one record for each of "Next ID -1" from the LEAGUE.LDR. NOTE: Only the Leader(LDR) files and Record(REC) files are used to print actual reports. The Bowler ID Number must be listed in the TEAM.LDR and the Team Number in that BOWLER.LDR record for that bowler to appear on that teams records. Substitutes use Team Number 0 and any bowler whose record lists Team 0 appears on the substitute list. Should you list more than LEAGUE.LDR "Bowlers per Team" on a team the remainder will be ignored. The TEAM.DTL file stores the team scores from each match. This file is primarily for the secretary, but may be printed using the PRINT procedure or displayed using the DISPLAY procedure. The BOWLER.DTL file stores the bowler scores from each match or a blank record (all 0's) if carried blind. This file is primarily for the secretary, but may be printed using the PRINT procedure or displayed using the DISPLAY procedure. The SCORES.REC file stores high scores from the last match and is used to print the weekly hilites on the weekly summary sheet or final report. It can be revised or added to using the REVISE procedure and displayed using the DISPLAY procedure. This is a temporary file and is replaced after each match or erased if no high scores were bowled. The ADDRESS.REC file is created by ADDRESS.COM a mailing label program to use with your league which shouldn't be run until most of the league membership has been assured, but should be run before the sanction cards are turned in. The program will extract the bowler ID number and name from the BOWLER.LDR file upon request, but ERASES any ADDRESS.REC there and starts a new file. The file LEAGUE.LDR must be present for ADDRESS.COM to run. If you have a sheet feeder on your printer it will address individual sheets for mailing. It also will produce a 4 line special label on 1" x 3.5" mailing labels in the quantity desired. I wrote this one day to label some floppy disks and just left it in for good measure. SETUP AND OPERATIONS Page 8 The Program is mostly menu driven and should need only a little trial and error to use. Just type BOWL enter the path to your data and a MENU will appear, then press M and you are on your way. I recommend doing a sample league first to get the feel of the program. One other program is included: "ADDRESS.COM" which lets you keep an address list of the bowlers and print 1" x 3.5" mail labels. The following are the most important points to remember when using this program: 1> IMMEDIATELY after Creating your League and Schedule, MAKE A BACKUP of these files on a separate disk or path and UPDATE EACH WEEK. 2> PRIOR to ENTERING SCORES check your score sheets and be certain to ADD any NEW SUBSTITUTES and NOTE the RECORD # of any SUBSTITUTE. I keep a substitute with the last name *VACANT on my substitute list just in case I slip up at this. 3> On the TEAM.LDR you may change the Bowler ID's. I suggest putting the Team Captain in position #1. The Season Schedule printout assumes this. 4> If you remove a bowler from a team be sure to change the BOWLER.LDR to show his Team number as 0 so he will appear on the substitute list. 5> If you add a bowler to a team be sure to change the BOWLER.LDR to show the new team number. 6> If you change data in the LEAGUE.LDR, QUIT and restart by entering bowl at the DOS prompt to initialize variables. 7> Run Print Test in the PRINT procedure until you determine which commands to use for your printer. To run a Split Season League, at the end of the first half and after the weekly summary has been printed, enter the Change procedure, opt for each Team Leader and change the following to 0; Points Won, Points Lost and Optionally - Games and Total Pins. Please write the author with any suggestions for improvement or with details of any bugs you might find. The authors name and address is: Lloyd C. Bowen Jr. 2213 Peachtree St. Amarillo, TX 79109-1922 The Source code in Turbo Pascal is available on a DSDD (360k) diskette for a fee of $50 I hope to have code available in Marshall Pascal soon which will be easier to port to other Computers. Turbo should port to Macs. "Portions of this software are taken from Turbo Pascal Express by Robert Jourdain and are copyright 1987 by Robert Jourdain. They appear in this program by permission of the publisher, the Brady division of Simon & Schuster, Inc., 1 Gulf+Western Plaza, New York, NY 10023." PROCEDURE DESCRIPTIONS Page 9 The procedures are first listed on a main MENU which appears after the File Path screen and the First screen which is just for show. The menu is divided into sections with "WEEKLY PROCESSING PROCEDURES" first, "MAINTENANCE PROCEDURES" second and "CREATION PROCEDURES" third. Last shown is the "EXIT PROGRAM" which just returns your screen to its normal color and returns control to DOS. You just press the first letter of the desired procedure name to start that procedure and that procedure will return you to the main menu under most conditions. Creation Procedures The creation procedures are straight through procedures. Once you start you must finish at the same sitting or start over. They do have a way back to the menu at the start in the event you reach them inadvertently. Do these separately, have the data at your finger tips and allow plenty of time. You can't do this on a 10 minute coffee break. Procedure #1 MAKE The MAKE procedure is a creation procedure and the start of the Bowling League Secretary's System. This procedure initializes the files which store the data for the system. Only a few items are actually required to run MAKE and they all go into the league leader file. They are: Number of weeks the league will bowl. Number of Teams the league will have. League Type - 8 Types are listed Mens, Womens, Mixed and Scratch for either 3 or 4 games per match Bowlers per Team - From 1 to 8, The number of members allowed on 1 team Bowlers per Match - From 1 to 8, The number of bowlers that bowl for 1 team each match You will be prompted for other information but you can just press enter if you don't have it and enter it later with the CHANGE procedure. Bowler last names starting with an asterisk (*) don't print out on the summary sheets so the unknown bowlers on each team should be entered last and with a last name that starts with *. I use *VACANT which I learned from one of the beta testers. Procedure #2 SCHEDULE The SCHEDULE procedure is the second creation procedure and not always necessary for each league. If you have a 16 team 36 week schedule left over from last season and need one this season you can change the dates using the CHANGE procedure, copy it onto the disk or into the path with the league records and use it. This procedure uses Number of Weeks and Number of Teams from the league leader file, but will prompt you for these if it isn't present. Except for the dates you will bowl the remainder of the required data is on the schedule sheet published by the ABC. PROCEDURE DESCRIPTIONS Page 10 Weekly Processing Procedures The weekly processing procedures are straight through procedures. Once you start you must finish at the same sitting or start over. Have the data at your finger tips, but you might be able to do a small league on a 10 minute coffee break. Procedure #3 ENTER The ENTER procedure is used every week to enter the scores. Scores are entered by team number and in the order the bowler numbers are listed in that team leader record. The CHANGE procedure can be used to change this order. Sort your data into team order, be sure that you have a bowler ID number for each substitute (you can use a substitute from another team), use the number pad and with a little practice you can enter a big league in 15 minutes. You have several chances to start over, but if you practice this with a test league it will pay for your time in the long run. Procedure #4 WEEKLY The WEEKLY procedure is the procedure that prints the weekly summary sheet for each week the league is scheduled to bowl. You will be prompted for print to disk, a message from the secretary, and the number of high scores to print. If you don't want to print to disk just press the space bar, you ought to know what length paper if not measure, for no message from the secretary just press enter, most leagues print 3 high scores. The entries for the secretary's message is done in a window 72 spaces wide if you have a color adaptor CGA, EGA etc. This presents a problem since the printout has 80 spaces and a | appears on the display 40 spaces in so you can center if you wish. Each line (up to 10) of your message can wrap over 8 spaces before pressing enter, any more than this will be cut off. You MUST PRESS ENTER for each line. If you have a mono adapter just keep it on the same line. How long this takes depends entirely upon the printer you use. An IBM PCAT driving an HP LaserJet+ runs a 20 team file in about 90 seconds, but some of the older daisy wheel printers might take 30 minutes. You MUST use FINAL for the last WEEK, WEEKLY WON'T WORK. Maintenance Procedures The maintenance procedures are for the secretary and with the exception of FINAL which is just the last weekly summary sheet the maintenance procedures are groups of related procedures. Starting a maintenance procedure takes you to another menu where you choose the actual operation you wish to perform. PROCEDURE DESCRIPTIONS Page 11 Maintenance Procedures Procedure #5 CHANGE The CHANGE procedure is a maintenance procedure containing procedures which: 1. Add a Substitute Record 2. Revise a Bowler Leader Record 3. Revise a Team Leader Record 4. Revise the League Leader Record 5. Revise the Season Schedule In all cases just pressing enter leaves the scores as they were and pressing Escape after starting changes allows you to leave without making changes. Pressing Escape from the top menu allows escape to DOS so you can restart the program and initialize any variables you have changed, if you made no changes press Q to return to the main menu. Procedure #6 REVISE The REVISE procedure is a continuation of the CHANGE procedure which became too long for Turbo Pascal. It contains procedures which: 1. Revise a Bowler Detail Record 2. Revise a Team Detail Record 3. Revise the High Scores Record Procedure #7 ALPHABETIC The ALPHABETIC procedure is a maintenance procedure which prints reports for the ABC, WIBC or both and also prints out a Phone Number list for the secretary. All of these lists are available either last name first or first name first. Only the phone number report will print for bowlers with less than 21 games. Procedure #8 DISPLAY The DISPLAY procedure is a maintenance procedure which displays detail records on the screen for either a team or a bowler. It also will display the high scores record. Procedure #9 PRINT The PRINT procedure is a maintenance procedure which prints detail records by team or bowler, prints the entire files of bowler leaders, team leaders, bowler details, or team details and prints the season schedule. In printing the season schedule it assumes that the bowler listed first on each team is the captain. More than 20 teams requires long paper or maybe two sheets. All can be printed to disk and then edited with an ASCII editor such as PC WRITE. Procedure #10 FINAL The FINAL procedure is actually the same as the WEEKLY procedure except that it doesn't print a schedule and it prints season final high scores and shows improvement for each bowler who has 21 or more games. Bowling League Secretary's System Appendix A Tips for Special Occasions 1. Partial Substitute: When a substitute bowls only part of a match and a different player bowls the rest; Enter scores for one player (your choice) with 0 for games not bowled. This will cause the program to ask for blind scores. Enter 0's for games where scores were entered and the other players score(s). Enter S for Team handicap and then enter each games handicap separately. This will cause the team score to be correct. Next note the other players bowler number, go to the Change procedure and change that bowlers leader to reflect 1 more week bowled, ? more game(s) bowled and change as required; total pins,average, high game, handicap (only if 21 games have been bowled) and high game handicap (only if 21 games have been bowled). Now note the weeks bowled, quit to save your changes and then go to the Revise procedure and change that players bowler detail record for the week noted. 2. Remove Weekly HiLites: If you do not wish to print the Weekly HiLites, press Q to return to DOS after entering the weekly scores. Change to the drive or path with your data files (usually B:) then type DEL SCORES.REC press enter and it's done. No HiLites to print so none will be printed. 3. Note on Handicap: This program does not record an individual handicap until it is legal under ABC/WIBC rules (21 Games) although it does figure average and handicap from the first for the weekly summary sheet. This means that the weekly summary sheet won't show high game or series handicap until the league has bowled 21 games nor will the Alphabetic procedure print lists other than the phone list until 21 games have been bowled. This is locked in to too many procedures to change so if you use this program you will have to adjust to this.